Executive Assistant - C Suite - 2 Openings

Location: Hybrid in Jacksonville, FL

Schedule: Monday-Friday, 8am – 5pm

What work will you perform?

Landstar is seeking two (2) Executive Assistants to support multiple members of our Executive Leadership team in Jacksonville, FL.  In these roles you will perform highly confidential and complex administrative duties while proactively keeping the assigned executive(s) apprised of important items and their impacts.  You are a strategic thinker who communicates effectively at all levels. You are comfortable serving as a buffer and acting as a liaison for the assigned executive(s), confidently responding to and handling requests from internal and external parties.  If you are a proactive problem-solver with proficiency in creating presentations, conducting analysis, and managing competing priorities we want to speak with you.

Essential Responsibilities:

• Responsible for the day-to-day operation of the executive's office
• Screens/handles executive phone calls
• Manage calendars and schedule appointments for one or more executives
• Coordinate and arrange meetings, conferences
• Draft and edit correspondence, reports, presentations, and meeting minutes
• Code and process invoices for payment via automated system
• Conduct research and compile data for various projects
• Coordinates travel arrangements and completes expense reports
• Perform data entry and file management tasks
• Prepare budget spreadsheets
• Develop PowerPoint presentations
• Answer and screen phone calls, take messages, and respond to inquiries
• Proofread documents for accuracy and completeness
• Other duties as assigned

Required Minimum Experience and Education:

• Bachelor's degree (B. A.) from four-year college or university or 4 years of equivalent experience or some combination of work and education equaling 4 years of experience
• One year of executive support experience

Knowledge, Skills, and Abilities:

• Ability to maintain confidentiality

• Proficient in all Office 365 applications including MS Teams
• Ability to prioritize and manage competing priorities
• Excellent oral and written communication skills
• Excellent interpersonal skills
• Professional phone etiquette and demeanor
• Excellent customer service skills
• Expense Reporting skills
• Ability to make, book, and managing travel arrangements
• Excellent time management skills
• Familiarity with DocuSign

Why work at Landstar?

Landstar is seeking hard-working and dedicated employees committed to exceeding the expectations of those we serve. We employ a highly diverse workforce and welcome employees from all cultures and backgrounds to our team.

Our workplace culture is second-to-none. Landstar provides a safe and professional work environment in which to thrive and grow.  We offer competitive compensation, robust benefit plans including affordable medical plans, employer 401(k) match, paid time off, tuition assistance and much more.

If you want to be part of a top-notch Fortune 500 company with an emphasis on safety, service, teamwork, and dedication then Landstar is the place for you!

Landstar is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin or any other characteristic protected by federal, state or local laws. Landstar will provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should send an e-mail to employment@landstar.com.

Privacy Policy

Landstar uses application information only for employment related purposes, including background investigations and regulatory compliance. Landstar will not disclose the information to any other person or entity, unless compelled by force of law. Landstar stores your application information on computers operated by Ceridian. This on-line application software is provided by Ceridian under an agreement which specifies that Ceridian will not disclose or make any use of application information stored on its secure servers.